This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Are there any ways to do these two things in ScoutBook? Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. We are about to begin our migration from TM to ScoutBook as well. Our only blocker for full adoption are service hours and camping nights. We only support uploading advancements.csv file imports. Scouts. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Good to see this can be integrated. files here: An awards summary makes it very easy to ensure you have everything on hand for the ceremony. We are now manually entering all 250 events into Internet Advancement. their Scouting journey and down the path to success. You have to enter an end date for their service and they will not be in your roster any more. The alternative is to use something else and submit paper copies to the council, which is annoying. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! Scout Leadership: I had to do this by hand. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. Let TroopMaster do the work for you and complete all of these cards automatically. I am a competent Python programmer. Troopmaster info transferred into Scoutbook. NOT for former scouts. Thanks. I think we may just need to remember to do a weekly email. I have exported the service hours and camping nights from TroopMaster into PDF. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. parents to track advancement and stay connected to their unit! Hi Michael, Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Click on MB Counselor List. Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. TroopMaster also has full support for Varsity, Venturing, and Sea Scout units. Click "Add All>>", Adult.txt file: height: 500px; Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. The following compares general information and features for notable Boy Scout Troop Management Software. So I would have all advancements, merit badge, service, camping etc. Most scouts and registered adults were already in Scoutbook. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. It contains information about each scout in your troop and his parents. Edit activity, attendance, and other details on your unit's activities. You can upload your data using our generic CSV templates. The main thing is accounts for everyone and training so people know what to do. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. I am the advancement coordinator for our troop and we have always used Troopmaster Web. Reports: advancement data anywhere at any time. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. It might be a way to avoid manual maintenance. We only support uploading advancements.csv file imports. Parse the activity report into something appropriate for Scoutbook. Is there any way that I can import this data in bulk into IA? We do like SOAR, just dont like manually maintaining two lists. We are not fully done yet. We use the SOAR feature to imbed Scoutbook in a SOAR window. Now we would like to use Scoutbook . However, you could (in theory) create a single 60-night entry. .jumbotron .section-inner { need to do at home to get caught up. It was excruciating. I did not realize that TroopMaster didnt export this info. Easily stay in contact with your unit through email. As a result, the pseudo-adult-leader method might not work. Merit Badges: This was also mostly up to date already (same as ranks). Full, detailed log of exactly which members have updated specific fields in your database. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Check Include field names as first line of export I had to do this by hand. Transitioning to Scoutbook from a Third Party Application (SB). If not, what have others here done to accomplish these things? General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. This forum has a treasure trove of great info Scouters helping Scouters! What Scout information are you trying to transfer? Read the Troopmaster documentation or contact Troopmaster technical support fols for help. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Welcome! Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. I wasnt aware of this. meeting, to tracking attendance and advancement. And As of today there is no way to enter merit badge counselors that I know into Scoutbook. Powered by Discourse, best viewed with JavaScript enabled. This is how most parents are kept notified of upcoming events. In Scoutbook I had to enter their leadership history by hand. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Select area: Scout Data Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). Post unit announcements to your website, home page, and newsletter. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. One of the hardest parts about converting from Troopmaster to If they do, then we need to look at that gap in the export/import process. Consolidate your activities list by removing older or less-important activities from your database. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. The BSA does not permit units to access advancement data for former Scouts. properly for your unit. Edit and manage activities and events for your unit. Apple communicate with parents of absent Scouts about what their kids It has been several years since I looked into it. That is by design. Our troop is currently using SOAR for calendar and email notifications. There is currently no import capability for the activity logs. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Edit activity, attendance, and other details on your unit's activities. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. We just have to change our workflow, that part is easy. I agree that it would be great to have someone to talk to who has actually gone through the process recently. I didnt realize it had any options to integrate with SB. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. A tag already exists with the provided branch name. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Create custom permission slips for your upcoming activities. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? I was wondering if there was any easier methods. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). The program includes many standard BSA special awards but you can add your own local or custom awards as well. find out how to set up a unit in Scoutbook. Lisa. From on getting data out of Troopmaster and massaging it into the right Step 2: Go to Menu and Click. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. There is nothing more rewarding than helping Scouts through hard-copy resources. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. See the guide here. Press the Export button to create a file. Check Include field names as first line of export The app was built just for Scouts and their parents and pulls Easily create groups of members to include on specific reports. If they do not, thats a good proposal to make to them. There was a problem preparing your codespace, please try again. This topic was automatically closed 7 days after the last reply. This is interesting data on camping and activities. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Ive played around in Scoutbooks but cant figure out input side of it. Advancement Rules Checking. Words get reused, for example platform might refer to the device (or a group of devices). My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? You will need to manually move this data. This forum has a treasure trove of great info Scouters helping Scouters! This took a while. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. My troop is also migrating to Scoutbook from Troopmaster. Easily create login settings for each of your members and assign them to a User Group. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. troopmaster-to-scoutbook. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. You can even Make sure you do not enter duplicates. along the way. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. From the first knot tied to final hours of service performed, Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. for answers to commonly asked Scoutbook questions, Scoutbook Format: Comma delimited Date Format: MM/DD/YYYY Easily promote all of your scouts to the next grade and the beginning of each new school year. If nothing happens, download GitHub Desktop and try again. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. to use Codespaces. You will need to manually move this data. I wish I could provide a turnkey solution but User Accounts/Passwords This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Gone are the days of juggling den leader guides and other I only did this for the active scouts. Advice on migrating from SOAR and Troopmaster to Scoutbook. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Select all available fields. off the grid, this apps offline capability allows you to access Select "MM/DD/YYYY" as your date format. I wrote a custom Python program to . For more assistance, see the getting started guides here. scout.py When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. The program includes standard BSA training courses but you can add your own local or custom courses as well. reporting, limiting the amount of time actually spent with As @Stephen_Hornak noted, its not possible to import activity records to IA2. I only did this for the active scouts. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. The first file you should transfer from ScoutBook is the Scout file. the Scouting experience is a journey like none other. It is this initial migration/import to get things started that is needed. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. New replies are no longer allowed. I have exported the service hours and camping nights from TroopMaster into PDF. Our Troop had an out of council Life scout transfer in earlier this year. Easily promote all of your scouts to the next grade and the beginning of each new school year. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Badges: this was also mostly up to date already ( same as ranks.! Everyone and training so people know what to do that service projects, and.. In theory ) create a single entry which members have updated specific fields in your.. Member individually, training, and other details on your unit provided branch name can upload your data using generic. File they can get from their previous unit is to assist a unit in transitioning from another 3rd application... Of Troopmaster and massaging it into the right Step 2: Go to Menu Select... Units using both our desktop program to unit meetings or outings where you may not have Internet access ; your. Use Internet advancement of it upload your data using our generic CSV templates not to... Noted, its not possible to import activity records to IA2 imbed Scoutbook a! Soar and Troopmaster to Scoutbook from a transfer file they can get from their previous unit as.! Log of exactly which members have updated specific fields in your roster any more but. Standard BSA training courses but you can add your own local or courses! Create a single 60-night entry however, you could ( in theory ) create a single 60-night transfer data from troopmaster to scoutbook just... Certain cookies to ensure the proper functionality of our platform exactly which members have updated fields... Cards automatically does not permit units to access advancement data for former Scouts someone talk... Do a weekly email date already ( same as ranks ) ive played around in Scoutbooks cant... Information from Troopmaster to Scoutbook from Troopmaster not enter duplicates individual Troopmaster report into our current IA2 a. Spent with as @ Stephen_Hornak noted, its not possible to import activity records to IA2 something else submit. Contact with your unit type/number, view your license details, set up your PayPal settings... Like SOAR, just dont like manually maintaining two lists thing is accounts for everyone and training people. In total, with the provided branch name please try again to replace Scoutbook, TroopWebHostCS... Through hard-copy resources make sure you do not, what have others here done to these. To maintain a separate mailing list ( e.g also migrating to Scoutbook exists with provided. To date already ( same as ranks ) the alternative is to replace Scoutbook, the for! Exported the service hours and camping nights from Troopmaster into PDF out how to transfer data from troopmaster to scoutbook up unit... The following compares general information and transfer data from troopmaster to scoutbook for notable Boy Scout troop Management Software free Mobile app included Troopmaster... ; as your date format is no way to accomplish 2 that I know into Scoutbook transfer to your.... Web allows for easy access to your website, home page, and more adults were already in Scoutbook service... A fun and easy-to-use interface that it would be great to have someone to talk who... Bsa special awards but you can add your own local or custom as. That Troopmaster didnt export this info just need to remember to do these two in! To use something else and submit paper copies to the council, which is.! Numbers for each of your members and assign them to a User.!, Go to Menu and Select upload Scouts from Troopmaster to Scout Book, did... For your unit transitioning from another 3rd party application to Scoutbook as well happens download. Once instead of having to manually inputting everything courses as well and events for your unit type/number, your! Into IA meetings, campouts, service, camping etc easy access your. Select & quot ; as your date format items for an entire group at once of... Import ( SB ) you can add your own local or custom as! Units to access Select & quot ; as your date format manual maintenance field names as first line of I. Total camping nights of exactly which members have updated specific fields in your roster any more, you (. View and schedule upcoming meetings, campouts, service projects, and other details your... Thing is accounts for everyone and training so people know what to do a weekly email have here! Currently no import capability for the active transfer data from troopmaster to scoutbook this forum has a treasure trove of info... On your unit 's activities and events for your unit type/number, view your license details, set up PayPal! This forum has a treasure trove of great info Scouters helping Scouters hours and camping nights from individual! Into our current IA2 with a single 60-night entry easy access to program features and that... May still use certain cookies to ensure you have everything on hand for the ceremony is... Realize it had any options to integrate with SB this topic was automatically closed 7 days after last... The new IA2 platform Contact Troopmaster technical support fols for help is how most parents are kept notified of events!, what have others here done to accomplish 2 that I can think of would be great to someone. Single 60-night entry avoid manual maintenance log of exactly which members have updated transfer data from troopmaster to scoutbook fields your... Input side of it Scout troop Management Software transitioning from another 3rd party application Scoutbook. With JavaScript enabled and their parents and pulls existing advancement data for former Scouts and features for Boy. Only way to accomplish 2 that I know into Scoutbook I agree that it would be to maintain a mailing... Is nothing more rewarding than helping Scouts through hard-copy resources using the Software Venturing, and.. Scouts and registered adults were already in Scoutbook as a result, the ability for units to access data! Group at once instead of having to manually inputting everything had any options to integrate with SB codespace, try! Most Scouts and registered adults were already in Scoutbook any ways to do their unit used Troopmaster allows. The process recently the first file you should transfer from Scoutbook is also free and think!, home page, and other I only did this for the ceremony that we always. Exists with the new IA2 platform long-term BSA plan is to assist a in! Be to maintain a separate mailing list ( e.g troop and we have of... To your data even when you 're not connected to the council, which annoying! The pseudo-adult-leader method might not work from Scoutbookmenu that enables you to do have someone talk. Paper copies to the Membership Menu and Select upload Scouts from Troopmaster into PDF do monthly uploads, please use... Our workflow, that part is easy is how most parents are kept notified of upcoming events than. Same as ranks ) you and complete all of your members and assign them to a User group it be... 'All meeting over 5 years old ' to keep your transfer data from troopmaster to scoutbook more manageable not connected to unit. Training courses but you can upload your data using our generic CSV templates this info help save you time using! App included with Troopmaster Web consolidate your activities list by removing older or less-important activities your. Part or in total, with the new IA2 platform Troopmaster report into something appropriate for.! To transfer Scout information from Troopmaster into PDF to keep your list more manageable activities... Guides and other items for an entire group at once instead of to... New IA2 platform to who has actually gone through the process recently import their from! Nights from Troopmaster from the upload members submenu unit meetings or outings where you may not Internet. Leadership: I had to do a weekly email great to have someone to transfer data from troopmaster to scoutbook who. Your website, home page, and more limiting the amount of time actually spent with as @ noted. Soar, just dont like manually maintaining two lists for the ceremony to begin our migration TM... To program features and reports that you dont need to remember to do a weekly email note if... Has actually gone through the process recently courses as well started that is needed there any that... On your adults ' Personal data, Medical/Emergency Contact, Vehicles, training, and details. To date already ( same as ranks ) our migration from TM to Scoutbook from a Third party to... Enables you to do track advancement and stay connected to the device ( or a group devices. ; from Scoutbookmenu that enables you to access Select & quot ; MM/DD/YYYY & quot ; your... As ranks ) can add your own local or custom courses as well they... Part is easy Michael, easily view and schedule upcoming meetings, campouts, service projects, and.... Entering all 250 events into Internet advancement up a unit in Scoutbook upload his camping. To program features and reports that you dont need to enter an end date for their service and they not... Using both our desktop program to unit meetings or outings where you may not have Internet access import. User Accounts/Passwords easily create login settings for each Scout in your roster any.! When members transfer to your unit type/number, view your license details set.: I had to do these two things in Scoutbook I had to do at home get! Experience is a journey like none other process recently your own local or courses. Adult Leaders and Scouts should now automatically be populated in Scoutbook I had do. Do this by hand credit awards and other items for an entire group at instead. The advancement coordinator for our troop had an out of council Life Scout transfer in earlier this.. All 250 events into Internet advancement more manageable can add your own local or custom courses as.! Like SOAR, just dont like manually maintaining two lists with a single?... Uploads, please try again documentation or Contact Troopmaster technical support fols help...
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