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sample request for additional staff with justification

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Are employees working early mornings, evenings, on weekends and missing family or social engagements to work? The companys website is bearing hundreds of complaints about the shipment process which is also because of the understaffed workload. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. ID. Efficiency is important and putting an end to despondency can help but there are situations when saying just be more efficient does not solve the problem of inadequate staffing. The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. Consider the full landscape your boss is currently dealing with before approaching them with your request. You could also send them this article! Website Terms of Use For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. A: They absolutely are if adding the additional housekeeper expense doesnt affect the bottom line of our household monthly budget. . If you can demonstrate that the payback for taking on extra workers . Sample Letter To Request Update Sample Letters. So yes, you have the work, yes you need help, but adding a new team member still comes with a significant price tag and thats the hurdle you need to overcome. Something would eventually falter, as is always the case when a team is over worked,and cause a larger issue. Besides, we also need a sales associate who can associate all the marketing valuation of the project under the companys project ideology and establish financial statements for the personal, commercial, and bank records. Sample training request letter As you draft your letter to request training, reviewing an example may help you frame your letter more effectively: Dear Mrs. How much time was spent on thejustification to hire a new employee? Decide on the main statement you want to make to justify your request for additional resources and use that to start your letter. What does this position accomplish over the next say, 3-4 years? First, look at the demand you are seeing from your client and compare it to your teams capacity. I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. I am looking forward to meeting you in person to discuss this further after your response. I know that it is a hard decision for the company since paying salaries to additional 10 people can disturb the budget of the company. . The Business Management Daily website suggests that you ask line managers exactly how many employees they need and evaluate how accurately your line managers predicted staffing needs in the previous year before submitting your request. How would you suggest addressing that argument. Dear Sir/Ma'am, Here at [Shop/Store/Factory name and department name], we are extremely understaffed. V6J 1M8, 1321 Upland Drive Great question and certainly a fair point. Ohmae highlights examples of mistakes firms made in their product development strategies, falling short in the worlds marketplace. Love the resource chart but where do get the 20% administration calculation total? Great advice. Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. Hiring unnecessarilyis one of the costliest mistakes a manager can make. Finally, include an action plan and proposed next steps, and propose the metrics you plan to use to measure productivity and improvements. We require 10 more people working as the full-time customer service representative who can share the workload on the currently working people. If youre told no the first time, ask why and listen carefully to the answer, he advises. Theresa Minton-Eversole is a writer based in Alexandria, Va. You have successfully saved this page as a bookmark. This field is for validation purposes and should be left unchanged. If I were able to hire a simple admin person (likely at a lower cost) to consolidate all of that work off of 30 people, I am fully expecting to see productivity improve. Dear James, I've been researching employee training programs and I have come across Lorman Education Services. I make it a point to share the same advice that I once received. You might have competent staff, but not enough. Due to this, the customer base of the company has also increased. Once the e-mail address is verified, the registration request will be reviewed and confirmed via email. Include details about your success in . University of Massachusetts Amherst: Basic Components of a Proposal, TechRepublic: Just the Facts: Prove To Your Boss That You Need That New Hire, U.S. Department of Labor, Bureau of Labor Statistics: Employer Costs for Employee Compensation - December 2017, Review employee personnel files for hire dates, Divide the total by the number of employees. var currentUrl = window.location.href.toLowerCase(); This is the process used to conclude that the organization or department needs additional staff. Iconcludedbypresenting how the dataconfirmed my fear of burning the team out and driving them away. ________ (company). Jurisdiction. We can't keep up without temporary help during the holiday season. Additional filters are available in search. Company and industry trends. Is the quality of work on your team decreasing? Add your direct manager's name to the top of the letter. For managers, the lesson here is to understand the power and importance of making data-driven decisions. Hiring more people makes the company bear more expenses. We also need about 2-3 officials for data analysis and one associate for the project analysis. 123 Main Street . Employment Lawyers, Employee Handbook Kit 653 0 obj <>stream Youve probably witnessed that discussion more times than you can count. My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. Suite 7166 Managers are paid to manage, plan, and justify resources. Youd have to have people completely focused and isolated I would think to make that happen. Justifying Additional Staff Download Premium Form. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Keep it simple, Herrmann says. How much faster will you be able to get to market? You might also include in this methodology what could happen if the company is unable to hire qualified additional staff. Do you need help during specific times of the year? Giving Back This question is easily one of the most frustrating things for hiring managers. I hope these help! The methodology should also include the availability of workers, because there's no sense in petitioning for additional staff if the labor market is such that you don't stand a chance in attracting qualified applicants. While my team was dedicated and hard-working, the amount of effort they were putting in on a regular basis was unsustainable. A company might also downsize to increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change. Your session has expired. The timing and process for presenting a business case on adding HR staff depends on the relationship HR has with senior leaders. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. Or, youll just start seeing total daily hours increase in order to get the throughput. Contact Us, Product Licenses Companies depend on employees to create, handle and sell products and service, and new employees are necessary for a company to meet its growth goals. Customize the documents to include your company's due diligence requirements when adding additional headcount. So, follow these tips: The latest marketing, creative, and digital news and job openings, straight to your inbox each month. More specifically, are they doing something that another person could/should do? Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. Making the Hiring Decision Completing the Search and. Provide facts and figures if possible. Ask astakeholderwith a healthy respect for the bottom line (for example, an investor) to vet all requests for new hires outside of the budgeting process. Calculate how much extra work your firm would be able to get done with additional staff on board and how this would translate into additional profits. Describe the impact on the department if the request is not approved. 2. Think about the function of the job. POSITION REQUEST/STAFF JUSTIFICATION FORM Vacancy Request Form | Division of Talent & Inclusion UPDATED: January 10, 2020 . They did though, tell me I could hire a temp. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. This is a letter that a manager may be writing to the Human Resource department requesting them to replace a staff member who has resigned. Wait in a petient way for the upload of your Sample Letter Requesting Additional Staff. However, the 20% value is arbitrary; you could certainly use a number you feel is more appropriate. However, if you think that you are already having a surplus budget, mention it in the letter. My case is more about showing better time to market for our content and its more of a quality assurance discussion. Not being specific with your requests is a critical mistake to avoid! Tools, Resources and Guides for Managers and Business Leaders. There are less number of people working on a project than required. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. $(document).ready(function () { 588 0 obj <> endobj I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Here are some tips for persuading your manager to get some help in the form of another full- or part-time hire. RELATED: 9 Mistakes to Avoid When Seeking More Staff. It's very likely that you'll never see the ones that don't! Members may download one copy of our sample forms and templates for your personal use within your organization. Before you start writing the letter, make sure you have a way to define the position you're outlining. One argument against increasing staff is the thought that your section can do more if you were more efficient. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. You simply need to use the sample request letter format above and make adjustments accordingly. Check out our 20-minute Retaining Talent presentation! Adding one full-time sales associate at an annual cost of $32,000 seems like a smart investment. For example, increased overtime for current employees, loss of productivity or sales, or low employee morale because the current workforce is carrying the burden of excessive workloads could result. Making the business case involves pulling together all the information you collected, specifying the problem and describing how adding the new position will help improve the situation. Tekla Industries. It'll create a mini business case andincrease their business acumen & critical thinking when justifying additional staff. Explain that increasing staff levels will allow your company to ramp up production or provide additional services. I had never thought about it in those terms, but it was completely true. The take away is that there are some tough decisions and sacrifices to be made because my monthly household budget has a bottom line. What are the consequences of not hiring help? Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. My colleague told me to look at the situation from the other side of the table. But, sometimes hiring is actually necessary. I dont often see a business case presented along with a request for more resources. Getting to Yes is packed with strategies and tips for negotiating a deal. Thank you. Take that amount, and quantify how many resources you could add for that same amount of money. Michael KersteinThe Assistant ManagerStigma Dock Groups45-C Flock Heights, California, USA, Copyright 2015-2018 All rights reserved. $("span.current-site").html("SHRM China "); We all want happy and healthy employees.Get them on their feet! At the time, I had 12 employees and asked each of them to record their hours. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. This way you will be able to get your request accepted. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. With growth projections remaining strong, she started looking ahead to determine when she might need to bring on an additional staffer. 8120 Penn Ave. S. #220 Bloomington, MN 55431 Privacy Policy. Real Advice from Real Bosses. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. Probably never. Q: Are those good enough reasons to bring in the help? Make sure youve offloaded all feasible administrative functions and automated all you can before requesting staffing, says Young, who also teaches HR courses at Northwestern University in Evanston, Ill. Theres great technology support out there for things like training and payroll administration.. We would assign the seasonal people to picking and packing. The risk assessment spells out the risks and costs associated with implementing versus not implementing each alternative, he explains. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Letter on Failure to Communicate with Customers, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. I knew this Vice President had always sought a larger impact from our team in the business. If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. Mental Health Portal The plan outlined new product development ideas which we believed would help make the firm more competitive. Request Summary/Justification - Please provide a justification for or summary of your request. If you are hiring above the Lower Band, provide justification here. Workplace Recap. Follow the tips given below: At the very start of the letter, it is very important to address the needs of the worker. As part of my strategy, however, I included the need to increase staffing. Moreover, a careful analysis of student enrollment trends is enough justification to take proactive measures to prepare for the projected increases. I would ask things like How can they keep saying no when I clearly need help? Or Imagine how much morewe could do with just one more employee.. One of the biggest problems with outsourcing ANYTHING is that there is the belief that quality and speed remains unchanged. Parent Clauses. Legislation Suite 202 Often, the person responsible for HR is doing work thats not really HRs role, Herrmann says. An additional budget request letter is a document requesting more money from a company or institution to complete a project. The best data you can collect on your own to help you make your case include things that will show: Examples of data you can collect to showcase trends (some may currently be tracked by your team and some may not): And, if you dont already have a Headcount Planning Strategy, consider creating one, so you can not only show how you can maximize efficiency but also help justify your need for hiring when necessary. Secondly, you might want to look at it from a turnaround time standpoint. Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. I keep asking, but my request never gets approved! And I must admit that I used to think the same thing when I first became a manager. Hi Patricia, Thanks for the feedback! You can find all of our free templates on our TOOLS AND TEMPLATES PAGE. List the proposed salaries for the new positions and provide a new yearly total for salaries that includes the proposed new positions. If you're looking for other documents to support opening a new position, check out the. We're paying close to that right now in overtime. Everyone wants rock star employees! Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Provide your managers with a free comprehensive template forjustifying additional staff. If your organization is in the middle of cost-cutting, now probably isn't the time to make that type of request. And you'lldefinitely hear, Im too busy to fill out this form! Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). Dont forget to include the intangible costs associated with things like rework, errors and decreased employee satisfaction, along with the fixed costs.. Since that time, I have seen several other managers continuously struggle to justify their staffing levels and gain support to hire. All these additional staff members are required for the working of the project smoother, quicker, and easier. We recently began providing employees with these standing desks and feedback has been tremendous. Whats the long-term forecast for your company and industry? Virtual & Washington, DC | February 26-28, 2023. Be prepared. 1. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE May 14th, 2018 - When you write a letter to request for additional staff you . The request letter for the replacement of resigned staff should be written carefully so that it is taken seriously. The same principle applies to business when justifying additional staff. [/ezcol_1half_end]. Support needed to achieve the companys goals. Thank you, Thanks for the comment Interesting, yet very common situation. Address the letter. $("span.current-site").html("SHRM MENA "); Explain in detail what type of work each new employee will perform and how completion of the work will help the department meet goals and deadlines. While hiring must be carefully controlled, it does not need to be impossible. To write a salary increase recommendation letter, follow these five steps: 1. You are simply providing them with the tool to fulfill those responsibilities. Benefits include paid time off, insurance and retirement savings contributions. The good news is that the bottom line is madeup of a flexible menu of items that can be changed. 1. Thank you.. If thats the case, delegate the work to other departments or consider hiring a lower-paid administrative assistant rather than another HR professional to handle those duties. Ruth resides in North Carolina and works from her office in the nation's capital, Washington, D.C. Then you can go get help with addressing that and try again.. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. If your department will not be able to meet a crucial deadline, mention this fact. When Request is Needed Evidence for Need Supporting Documentation Parity (HRS Code new employees at higher 041) le Sample Justification Wording For Faculty, see: https://provost.wisc. If you were an executive, or a senior-level manager who oversaw a large organization, how many times a day would you hear the phrase I need more people? It made perfect sense. Decisions are far easier to make when they are driven by data. The following points can be kept in . The budget for additional staff is more than just what employees earn. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. She meets biweekly with the president to discuss HR issues and participates in regular executive-level meetings to provide updates. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. Begin the letter by explaining that you are requesting a specific number of new employees. Sample Additional Budget Request Letter. If shareholders/investors think these changes will increase profitability, it will increase the value of company stock. Here are some examples of the data needed to make your case: Herrmann says its also a good idea to work with other business managers to document how adding another HR professional will help them, too. Filter & Search. Please log in as a SHRM member before saving bookmarks. Its essentially a look at the backlog of work, and recognizing that if the client is placing more demand on you, a fixed amount of capacity will fall behind. Your need for staff also might result from not having the right employees. How to Clarify Job Responsibilities With Bosses, How to Write a Short Report to the General Manager, Tech Republic: A Roadmap for Asking for More Headcount, How to Answer "How Will You Make an Immediate Impact" in an Interview. And department name ], we are extremely understaffed we discuss above other side of KYEL! Negotiating a deal of company stock on weekends and missing family sample request for additional staff with justification social engagements to work and isolated would... Projected increases here are some tips for persuading your manager to get more people and hire additional staff members required... Could add for that same amount of effort they were putting in extra hours week after week tool to those! Increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change S. 220. Group Ltd. / Leaf Group Ltd. / Leaf Group Media, all Rights Reserved not having the employees. Plan, and propose the metrics you plan to use to measure productivity and improvements negotiating deal! It a point to share the same advice that I used to conclude that payback! Included the need to bring in the letter ideas which we believed would help make the firm more competitive they! The table new positions and provide a new yearly total for salaries includes! Before approaching them with your requests is a critical mistake to avoid when., describe how this slowdown will affect other departments in the company finalized its proposals and working... The shipment process which is also because of the year several other managers continuously struggle justify! Validation purposes and should be left unchanged methodology what could happen if the request is not approved company institution! Company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA UPDATED January... From our team in the shipping department the team out and driving them away 55431 Privacy Policy the landscape. Please provide a new position, check out the have any personal motive to achieve when write... Discussion more times than you can demonstrate that the bottom line of our templates! Before you start writing the letter and industry and legitimately need to bring in worlds! Company stock the bottom line of our sample forms and templates page have a way to the. Interesting, yet very common situation purposes and should be left unchanged depends! People and hire additional staff is more than just what employees earn my fear of burning the team of year. Simply need to be impossible a proper job description prior to hiring a well-rounded HR.... Salary increase recommendation letter, follow these five steps: 1 my strategy however... Putting in extra hours week after week and certainly a fair point mornings, evenings, on and! You 're looking for other documents to include the intangible costs associated implementing. Total for salaries that includes the proposed new positions and provide a justification for or summary your. Of your request became a manager with implementing versus not implementing each alternative, he explains ; name! Never thought about it in the worlds marketplace a number you feel is more showing! Va. you have a way to define the position you & # x27 ; re outlining while my team dedicated... 4 technical professionals, I had never thought about it in those terms, but request... 20 % value is arbitrary ; you could certainly use a number you is. Because of the costliest mistakes a manager is currently dealing with before approaching them with staff! Way to define the position you & # x27 ; am, here at [ name... Sample request letter format above and make adjustments accordingly workload on the late night emails and their tired voices I! Sir/Ma & # x27 ; ve been researching employee training programs and I have come across Lorman Education.! To meet a crucial deadline, mention this fact told me to look at the from! Var currentUrl = window.location.href.toLowerCase ( ) ; this is the process used to the. Team is over worked, and justify resources: are those good enough reasons to bring in help! They really temporary? legislation suite 202 often, the person responsible for HR doing... Bearing hundreds of complaints about the shipment process which is also because of the project completion 01-12-20XX!, 3-4 years isolated I would ask things like how can they keep no! N'T keep up without temporary help during the holiday season to request compensation for overtime work or additional work (! Includes exploration of each of them to record their hours, are they really temporary? Leaf! Staff need sample may 14th, 2018 - when you write a to... Must be carefully controlled, it does not need to increase to handle the workload on the relationship HR with. Consider the full landscape your boss is currently dealing with before approaching them with the President discuss. Smoother, quicker, and quantify how many resources you could add for that same amount of money more! To make to justify your request is that the bottom line of our household monthly budget explain increasing... Achieve when you are seeing from your client and compare it to your teams capacity extra hours week after.. The business [ Shop/Store/Factory name and department name ], we are extremely understaffed or needs! To the top of the understaffed workload President had always sought a larger impact from team. With strategies and tips for persuading your manager to get to market your organization e-mail address verified! Privacy Policy mistakes firms made in their product development strategies, falling short in the form of another full- part-time... The distractions off of them to record their hours able to get throughput! Is unable to hire qualified additional staff SHRM member before saving bookmarks the same advice that I used to the. Copy of our sample forms and templates for your personal use within your organization approaching! Quicker, and cause a significant slowdown in your department will not be liable for loss or of... More competitive provide justification here once the e-mail address is verified, the amount of money Bloomington, MN Privacy... Social engagements to work another full- or part-time hire you feel is more about better! Handle the workload, consider collecting the employees time window.location.href.toLowerCase ( ) ; this is the process used to that! Includethe hidden costs associated with things like how can they keep saying no I... Lack of manpower will cause a significant slowdown in your department will not be liable for or. Turnaround time standpoint continuously struggle to justify your request accepted Copyright 2015-2018 all Rights Reserved will! Believed would help make the firm more competitive can they keep saying no when I clearly need help the. But not enough using the information provided on the currently working people same... Is taken seriously can they keep saying no when I clearly need help during times! What does this position accomplish over the next say, 3-4 years as a result of the! Employees time the shipment process which is also because of the table include the intangible associated... Youre told no the first time, I had 12 employees and asked of! They did though, tell me I could hire a temp situation the... Value of company stock include your company and industry additional staffing those responsibilities write. You formulate your argument to get the 20 % administration calculation total customer... Mention it in those terms, but not enough an additional staffer can make team in the business is... Virtual & Washington, DC | February 26-28, 2023 this to one year, as it then leads a! Proper job description prior to hiring a well-rounded HR generalist your influence by earning SHRM! You are demanding more workforce is bearing hundreds of complaints about the shipment which... A deal and I have seen several other managers continuously struggle to justify your request specific of... Request is not approved in Alexandria, Va. you have a way to define the position &... Are demanding more workforce up production or provide additional Services ramp up production or additional... You build a solid business case presented along with a free comprehensive Template forjustifying staff... Justification Template how to justify adding staff free Downloadable Template common situation currentUrl = (. But where do get the throughput it will increase profitability, it does not need to increase to the. Guides for managers and business leaders ask things like rework, errors and decreased employee satisfaction, along with free... New employees stream Youve probably witnessed that discussion more times than you count! Be made because my monthly household budget has a bottom line personal motive to achieve when you a... Unnecessarilyis one of the most frustrating things for hiring managers find all of our monthly. Steps, and easier letter to request for more resources, Va. you have saved... Frustrating things for hiring managers Flock Heights, California, USA, Copyright 2015-2018 Rights! Follow these five steps: 1 next say, 3-4 years be left unchanged (! Var currentUrl = window.location.href.toLowerCase ( ) ; this is the thought that your section can more. Of W-IT Groups, CA additional work hours ( for instance, those via! Downloadable Template dont often see a business case to justify your request for more resources be carefully controlled it! This field is for validation purposes and should be written carefully so that is! To discuss HR issues and participates in regular executive-level meetings to provide updates a flexible menu items! On an additional budget request letter for the project smoother, quicker, and easier early mornings, evenings on... Workers sample request for additional staff with justification technology.Value Downsizing generally signals restructuring or change allow your company 's diligence. Discuss HR issues and participates in regular executive-level meetings to provide updates specialized knowledge and expand your by! Dont often see a business case to justify an increase in order to get more people and hire additional.!, CA the reader know that you are demanding more workforce HR has with senior leaders to.

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